GYM Management system | GYM Management Software

GYM Management System
GYM Management Software

The Gym Management Software is designed to efficiently manage daily records and activities at the gym. This system helps keep track of customers and their chosen services, allowing for seamless monitoring and organization. Users can easily view all available service packages and conveniently register online.

The project includes an admin panel, as well as customer and staff panels. Customers are required to register in order to access the gym's services, with each registration requiring approval from the admin. Once registered, customers can manage their personal to-do lists to stay organized and track their activities. These activities are visible to the system administrators, ensuring effective monitoring.

Additionally, customers can stay informed about gym announcements and receive notifications from the admin. Furthermore, users have the ability to view their gym reports, providing them with valuable insights into their progress and performance.

GYM Management Software - Key Features

GYM Management Software in india
Here are some key aspects of a GYM Management System:

Staff Panel

Similar to the customer panel, the Gym Management System includes a dedicated staff panel that focuses on important records and tasks. The gym administrator has control over all staff members, managing their details and designations.

Within the staff panel, employees can access various records, such as the total number of gym members, overall earnings, and equipment information. Additionally, staff members have visibility into the customer's to-do list, but they are not allowed to interfere with it. The system also provides access to view the status of members, indicating whether they are active, expired, or pending.

Furthermore, staff members have the ability to manage payments, send alerts to members, and maintain attendance records. These features enable efficient management of member accounts and ensure smooth operations within the gym.

Admin Panel and Member Management

The admin panel provides complete control over the system. Administrators can manage various aspects such as customers, equipment, status, and payments. Each section contains specific details, including names and other important information.

In the member management section, admins can directly add member records by filling out the required forms. During registration, admins need to provide details like name, contact information, selected services, plans, registration date, and total amount. This registration process directly contributes to the gym's total earnings, unlike customer self-registration.

Admins are also responsible for managing pending member records. Accounts are only activated once the payment process is completed. Each gym member has their own account status, with only active accounts being able to log into the system.

Managing Gym Equipment and Attendance

In addition to member management, the administrator can also efficiently handle gym equipment. Users are required to provide details such as equipment name, description, purchase date, quantity, vendor information, and total cost. These records are directly linked to the expenses section, allowing the system to calculate and display the total expenses on the dashboard. This feature helps the administrator keep track of all the financial aspects related to gym equipment.

Furthermore, the system enables the admin to easily manage attendance for gym members. The attendance feature automatically records the check-in and check-out times for each member and stores them in the reports section. This allows the admin to access attendance records and view the total number of working days for each member.

Managing Payments and Sending Notifications

Ensuring timely payments from members is crucial for the smooth functioning of the gym. Members are required to make payments based on their selected services and plans. The payment calculation is done by multiplying the selected services' amount with the total plan duration. Only the admin and staff members have the authority to process payments.

To initiate the payment process, the user selects the customer, chooses the desired plan (monthly or yearly), and sets the account status. After a successful transaction, the system generates payment receipts containing important details such as the transaction date, monthly charges, and the total amount. These receipts can also be printed out for reference.

In addition to managing payments, the admin has the ability to send notifications to customers. With just a single click, the admin can alert customers about pending fees or other important updates. Customers can view these notifications from their respective accounts.

Gym Announcements and Staff Management

The administrator plays a crucial role in setting and managing announcements for gym customers. This feature allows important information, upcoming events, and news to be communicated effectively to system users. The admin can enter text messages and specify the date for the announcement to be visible to all users. This ensures that everyone stays informed.

Additionally, the system includes a staff management section where the admin can handle staff members. The admin is responsible for entering details such as name, email, gender, contact information, designation, and setting up login credentials for staff members. Unlike customers, there is no self-registration form available for staff members.

Tracking Customer Progress and Generating Reports

The gym management system also includes a feature to track customer progress. Initially, the system collects information such as the customer's weight and body type. By comparing the initial and current weight and body type, the system calculates the percentage of progress made over a specific period of time.

Furthermore, the admin can access various reports, including member reports, customer progress reports, and overall reports presented in chart form. The overall report provides visual representations, such as bar graphs, for services, total earnings, and expenses. The member and progress reports offer detailed information about each member, including membership ID, services, plans, charges, payment details, and more. The admin also has the option to download or print these reports.

Additionally, the admin dashboard displays important chart reports, such as services report and income, and expenses report. The user-friendly interface of the Online Gym Management System Project in PHP MySQL utilizes the Bootstrap CSS framework and Vanilla CSS, providing a clean and simple dashboard with various color combinations for an enhanced user experience.

Available Features:

Admin Panel
Customer Panel
Staff Panel
Customer Management
Staff Management
Customer's To-Do List
Reminders
Gym Announcement
Gym Equipment Management
Attendance Management
Manage Customer's Progress
Member's Account Status
Notify Customers/Alert
Payments and Plans
Payment Receipts
Download/Print Receipts
Total Earnings
Search Records
Services Report
Earnings and Expenses Report
Member's Report
Customer's Progress Report

GYM Management Software